Vendor management for companies & their vendors

Open doors.Keep control.

Vendoors runs your whole vendor lifecycle — onboarding, RFQs, invoices, approvals and payments — on one shared path. Your team and your vendors see the same status, at the same time.

Includes a full 2-week trial — no commitment.

vendoors.tech/halcyon/staff
Staff view

Dashboard

Here's what's happening in your workspace today.

0

Pending approvals

2 waiting on you today

0

Invoices to review

Oldest submitted 2 days ago

0

Invoices to process

Ready for payment

Quick access

My Approvals

Vendor registration and modification requests pending your approval.

My Invoices

Review, approve, or reject your pending invoices.

Process Payments41 pending

View and process approved invoices pending payment.

All RFQs

Track quotations, deadlines and evaluations across the organisation.

The vendor lifecycle, end to end

One path from first invite to final payment.

Every step a vendor takes — and every decision your team makes — lives on the same record. No inboxes to search, no spreadsheets to reconcile.

  1. 01

    Invite

    Invite vendors by email, or add them yourself.

  2. 02

    Register

    Guided registration with the documents you require.

  3. 03

    Approve

    Multi-stage, parallel reviews with a full trail.

  4. 04

    Source

    RFQs with BOQs, deadlines and evaluations.

  5. 05

    Invoice

    Routed to the right division and department.

  6. 06

    Pay

    Due dates tracked. Paid with proof.

  7. 07

    Evaluate

    Ratings that inform the next award.

01 · Onboard

Onboard vendors who arrive ready.

Invite a vendor and they get a guided registration for your company — details, areas of expertise, users and every compliance document you require. Nothing reaches a reviewer half-finished.

  • Mandatory fields and documents, set per company
  • Trade licence, VAT and insurance collected up front
  • Expertise tags power search and RFQ invitations
  • A vendor directory with status, ratings and filters

Vendor Registration

Complete all required fields and upload documents to get approved

Halcyon Hotels & Resorts invited you to register as a vendor. You'll be notified at every step of the review.

Company

Company name*

Vertex Industrial Co.

Country*

United Arab Emirates

Trade licence no.*

TL-0482913

City*

Dubai

Expertise

Electrical worksHVAC systemsFire safetyLinen & laundry

Compliance documents

Trade licence

Uploaded

VAT certificate

Uploaded

Insurance certificate

Required

8 of 9 required items complete

Submit registration

Insurance certificate

Required before submission

02 · Approve

Approvals that move in parallel, not in line.

Build a separate flow for registrations, profile changes and blacklisting. Put Legal, Finance and Operations in the same stage and let them review at once — the request moves on when all of them approve.

  • Unlimited stages, any number of reviewers per stage
  • One rejection stops the flow, with a visible reason
  • Comments can be shared with the vendor — or kept internal
  • Everyone is notified by email the moment it's their turn

Vertex Industrial Co.

New vendor registration · submitted Oct 1, 2026

Stage 3 of 5

Vendor submitted

James Cole · Oct 1, 09:12

Procurement review

Approved by Sarah Mitchell · Oct 2, 14:22

“All documents verified — meets procurement standards.”

3

Parallel review

3 reviewers · all must approve
R

Legal — Robert Chen

Approved
P

Finance — Priya Sharma (you)

RejectApprove
C

Operations — Carlos Rivera

Reviewing
4

Division head

Elena Park

5

Vendor activated

Added to the vendor directory

03 · Source

Run RFQs without the spreadsheet.

Create a request for quotation with a bill of quantities, invite vendors by area of expertise, and set the submission and evaluation deadlines. Quotes come back to one place — scored commercially and, when you need it, technically.

  • Bills of quantities with your own units of measure
  • Commercial and optional non-commercial (technical) evaluation
  • Managers, departments and CC recipients kept in the loop
  • Vendors quote from their own portal — no email attachments

Create RFQ

Create a new Request for Quotation.

1

Submission due

Vendors submit their quotes by this date

Oct 20, 2026

2

Commercial eval.

Final commercial evaluation deadline

Oct 27, 2026

General information

Subject

Guest-room linen — annual supply 2027

Currency

AED — UAE Dirham

Managers

Sara HaddadOmar Nasser

Vendors · 3 invited

L

Linea Textiles LLC

Linen & laundry

4.6
A

Al Noor Hospitality Supply

Linen & laundry

4.2
C

Crescent Home Trading

Soft furnishings

3.9

Technical (non-commercial) evaluation required

Bill of quantities

Qty

Unit

Specification

King duvet cover

1,200

pcs

300TC cotton sateen, white

Bath towel

4,800

pcs

600 gsm, hemmed, white

Pillowcase

2,400

pcs

Housewife closure, 300TC

3 of 3 quotes in

Submission closes Oct 20, 2026

04 · Invoice

Invoices that know where they're going.

Vendors send each invoice straight to the right division and department, with its PO and supporting documents. Your team can submit on a vendor's behalf too. Then it follows your approval chain — and both sides watch it move.

  • Invoice types, each with its own required documents
  • Configurable approval chain per invoice type
  • Live stepper for staff and vendors alike
  • Print or download the full invoice record

Linen supply — Sep 2026

Invoice details and payment information

DetailsApprovals

Submitted

On behalf by Cheryl B.

Sep 30, 7:31 AM

Approved

Last by Muhammed Q.

Oct 1, 5:05 AM

3

Payment

Pending

Due by Oct 20, 2026

Invoice details

Invoice number

INV-2026-0918

Invoice date

Sep 29, 2026

Invoice type

Final payment

Total amount

AED 48,600.00

Invoice documents

Purchase order / contract

View

Tax invoice

View

Delivery note

View
Cancel invoiceSet to paid
05 · Pay

See every payment before it's late.

Approved invoices land in one payment queue with their due dates. Delayed and upcoming payments are counted for you, overdue ones are flagged, and every payment is closed with proof — in whatever currency it was billed.

  • Delayed, due-this-week and total pending at a glance
  • Filter by division and department; export in one click
  • Multi-currency — AED, EUR, USD and more
  • Mark as paid with date, note and proof of payment

Process Invoices

View and process approved invoices pending payment

DivisionDepartmentExport

Delayed payments

2

Upcoming payments (7 days)

1

Total pending payments

41

Status

PO / Invoice

Vendor

PO # / Invoice #

Amount

Date

Pending

Linen supply Sep 2026

Linea Textiles LLC

PO: PO-27410

Inv: INV-2026-0918

AED 48,600.00

Approved Sep 30, 2026

Overdue by 4 days

Pending

Payment gateway — Q3

3C Payment Luxembourg SA

PO: PO#122635

Inv: 483668

€412.00

Approved Sep 18, 2026

Overdue by 2 days

Pending

Creative Cloud licences

CADD Emirates Computer

PO: 97658

Inv: INV-CAD-038407

AED 5,040.00

Approved Sep 24, 2026

Due in 2 days

Pending

Copier excess print Q3

Xerox Emirates

PO: 137544

Inv: 90323077

AED 3,867.41

Approved Oct 2, 2026

Due in 11 days

Pending

USB-C cables (40)

Albisharah Computers

PO: PO15452882

Inv: ABH/2026/102675

AED 367.50

Approved Oct 4, 2026

Due in 13 days

Overdue by 4 days

INV-2026-0918 · AED 48,600.00

06 · Evaluate

Know which vendors deliver.

Rate vendors as work is delivered — per invoice, per RFQ. Vendoors rolls the ratings and comments into a performance view, so the next award is based on evidence, not memory.

  • Ratings and comments captured on every module
  • Rating distribution and the themes vendors are known for
  • New and approved vendor counts by period
  • Export the full evaluation history

Vendors

Monitor vendor performance with key metrics, ratings and evaluation history

This year

Most used words in evaluations

responseservicepromptqualitydeliverysupportslowflexibleaccuratecareinvoicehelpfullatecostreliable

Evaluations by rating

11

1★

13

2★

12

3★

21

4★

36

5★

New vendors

52

this year

Approved vendors

32

this year

Evaluations

93

filtered

Average rating

3.63

out of 5.0

Linea Textiles LLC

Invoice

Sara Haddad

4.0 / 5.0

Crescent Home Trading

RFQ

Omar Nasser

3.0 / 5.0

Built for large organisations

Your workspace. Your brand. Your rules.

Every company gets an isolated workspace, configured around how it is actually organised — and on the record from day one.

Your brand, front and centre

Your logo and company name across the staff and vendor portals, a workspace address of your own, and emails that come from you.

vendoors.tech/halcyon

HALCYON

Hotels & Resorts

  • Dashboard
  • My invoices
  • RFQs
vendoors.tech/northwind

NORTHWIND

Facilities Group

  • Dashboard
  • My invoices
  • RFQs
Powered byVendoors

Divisions, departments & roles

Mirror your org chart. Route work to the right unit and decide exactly who can see and approve what.

Operations
└ ProcurementMGR
Finance
└ Accounts payableSTAFF

Every action on the record

A tamper-proof audit trail of every submission, approval and change — plus a log of every email the platform sends.

  • 10:42Priya S. approved stage 3
  • 10:31Robert C. approved stage 3
  • 09:58Vertex updated VAT cert.
  • 09:12James C. submitted registration

Rules that run themselves

Automate the busywork: when something happens, Vendoors does the follow-up. Switch on optional modules as plugins.

WHENInvoice submitted
THENUpdate vendor field · Last invoice date

Nobody waits on an inbox

Reviewers are emailed the moment it's their turn, vendors at every status change, with reminders you control.

It's your turn: Vertex Industrial Co.Sent
Invoice INV-2026-0918 approvedSent
Reminder: 2 approvals waitingQueued

One platform · two sides

Built for everyone in the supply chain.

Most procurement software only serves the buyer. Vendoors gives the vendor a real portal too — so the work happens in one place instead of over email.

For companies

Run a tighter operation.

Configure your vendor ecosystem the way your business works — no scattered spreadsheets, no email chains.

  • Approval flows per division, with parallel stages
  • Compliance documents enforced before activation
  • RFQs, invoices and payments in one queue
  • Vendor performance tracked over time
  • A complete, tamper-proof audit trail
For vendors

Register once. Work with many.

One portal for every company you supply — registrations, quotes, invoices and documents, wherever the client is.

  • Track every registration and approval live
  • Send invoices to the right division and department
  • Answer RFQs from your own portal
  • Keep compliance documents in one place
  • Work with multiple companies from one login

FAQ

Questions, answered.

Everything procurement and finance teams usually ask before a demo.

Still have a question?

Write to the Winnovate team — or book a demo and ask live.

support@winnovate.tech

  • Yes. Any stage can require several reviewers — say Legal, Finance and Operations — who act at the same time. The workflow moves on only when all of them approve, and a single rejection stops it with a reason everyone can see.

Bring every vendor onto one path.

Book a personalised demo with your own workflows — then try the full platform free for two weeks, with no commitment.